Papercrafting Organization: Photo Organization with iPhoto
When I’m ready to scrapbook I want to be able to put my hands on the perfect photo right now!
And yet, I’ve never been one to print a bunch of photos ahead of time.
So, it’s really important for me to have a good photo organization system in place.
I took much of what I learned from Stacy and made a couple of adaptations to make it work well for me.
But, the basics I must credit to Stacy.
The way I star, keyword tag and sort my photos I learned in the Finding Photo Freedom class, and the class is based on Stacy’s book, Photo Freedom (now available as an eBook).
Let me show you a bit about my current process…
Everything begins with uploading photos. I have to admit that I upload photos pretty regularly.
As soon as the photos are imported into iPhoto I start deleting.
And, I delete pretty heavily. Anything that is essentially a duplicate gets deleted.
Once I’ve deleted the worst photos, I add stars to my favorites.
I don’t star and tag every single photo, only the ones I like best.
The ones that I LOVE, get 3 stars; the ones that are pretty good and I think I might use on a scrapbook page, get 2 stars; and, the ones I like or think I might use in Project Life, get 1 star.
Once I have my photos starred, it’s time to keyword tag them.
Not every starred photo gets tagged, just the ones that clearly represent a certain category.
In the box below the photo I just start typing in my tag.
If you’ve used a tag before, it will automatically begin to populate as you type.
I have 4 main categories: All About Us, Things We Do, People We Love, Places We Go (all thanks to Stacy Julian).
So, photos that fall in the All About Us category are US_subcategory; Things We Do are TH_subcategory; People We Love are PP_subcategory; and, Places We Go are PL_subcategory.
More often than not I go looking for photos chronologically. So, it’s very important that I store my photos that way as well.
For each year I sort by Fall, Winter, Spring and Summer. And, only starred photos go into these folders.
My Winter album holds Jan-Mar, the Spring album holds Apr-May, the Summer album holds Jun-Aug, and the Fall album holds Sept-Dec.
Note: I keep Dec. in the Fall album so that the calendar year stays together and in order.
My favorite thing about iPhoto is the ability to create smart albums.
With a smart album you can define the characteristics of the photos you want within your album.
My chronological smart albums house photos that are starred with 1-3 stars and are within a certain date range.
When I am creating a smart album for a category, I define it with the appropriate keyword tag and leave out the date and star ratings.
In the All About Us category, I have several subcategories. I sort photos by each member of my family.
Again, not every photo of my husband goes in his subcategory, just the ones that are so classically full of his personality.
I also have a subcategory for photos that we are all in (All in the Family), as well as a subcategory for photos in which two or more of us are found (Together Forever).
There is a subcategory for photos of just my husband and I (Just the Two of Us), and another one for my two boys together (Oh Brother).
The Things We Do category is by far my largest.
Inside this smart album I did add a few simple folders just to help with sorting.
I have subcategories for all of the holidays and each of the sports my boys play.
This system makes it so easy to pull a collection of Easter photos or soccer pics.
The Things We Do subcategories just continue to grow as we do new and different things.
Things like reading, music and swimming will always be there.
But, as photos come up, I create new categories such as work, accomplishments and everyday life.
One subcategory I’m completely in love with is Technology.
I know that as the years go by, the technology we use will change drastically.
I love that by tagging our techy photos I can easily go back through time and see those changes.
The People We Love category is filled with people we, well, love!
I sort by family groups, as well as the friends of each of my children.
I even have a subcategory for our cat!
Last up is the Places We Go category. I keep the subcategories for this one pretty simple.
Around Town houses a variety of places such as restaurants, the zoo, even the dentist.
I also have a category for each of the houses we’ve lived in. I add photos that show most of the rooms in the house, as well as the front of the home and the yard.
But, my favorite subcategory is The Car. We spend so much time in there and I love seeing the progression of seats that my boys have had, as well as the activities they end up doing in the car.
By using a combination of tagging and starring my photos I can easily find my absolute favorites. I love that!
I know all of this may seem complicated, but once you have the basics set up, it really is super easy.
Each time I upload photos, I spend 10-15 minutes starring and tagging and then I’m done.
When it’s time to scrap, I can grab the photos I want and get to creating!
Do you have tips and tricks
for organizing photos?
Leave a comment and share
YOUR favorite photo management strategies!
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